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U of T Information Security
Information Security Handbook
Information Security Handbook
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  • Getting started
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    • Send, share or transfer data
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    Send, share or transfer data
    Updated Apr 25

      Send, share or transfer data

      Purpose

      Whether you are moving data within your team, or to colleagues externally, you want to ensure that the data cannot be read or altered along the way. Data being moved from one system to another is referred to as being “in transit” and you likely already use protocols to manage this.

      Audience

      faculty researchers Admin staff IT staff students

      On this page

      • 1 Initial considerations
        • 1.1 Encrypt your data and/or devices.
        • 1.2 Digital Research Infrastructure
        • 1.3 Use of encrypted protocols to send your data.
      • 2 What can I do?
        • 2.1 UTsend
        • 2.2 SharePoint or OneDrive
          • 2.2.1 Sharing
          • 2.2.2 Receiving
        • 2.3 Email
        • 2.4 Research data repositories

      Initial considerations

      Encrypt your data and/or devices.

      • Encrypting your data provides an extra layer of protection for your data while it is in transit.

        • Encrypt data and devicesPreview

      Digital Research Infrastructure

      • If you are using institutional systems to store and process your research data, they might already support secure collaboration or sharing.

        • Data Storage Finder - Centre for Research and Innovation Support

      Use of encrypted protocols to send your data.

      • Are you already using secure methods of sending your data?

        • Commonly use protocols such as HTTPS, SFTP, FTPS, SSL, TLS, SCP, etc. provide encryption in transit. 

          • Contact your local IT Group about data transferring options.

            • Contact us | Information Technology (IT)Preview

      What can I do?

      UTsend

      • UTsend is the University’s recommended secure file transfer system for internal and external sharing of any kind of data, including Level 4 data and up to 1GB in size.

        • UTsend: U of T's Secure File Transfer System

      SharePoint or OneDrive

      Your OneDrive account is a personal account and should not be used to share University or administrative data. SharePoint is preferred.

      Sharing

      • Share SharePoint files or folders - Microsoft Support

        • Sharing via an external link through SharePoint/OneDrive is encrypted in transit (via HTTPS [TLS 1.2]).

      Receiving

      • https://uoft.service-now.com/utm_iits?id=kb_article_view&sysparm_article=KB0013886

        • Requesting a file through SharePoint/OneDrive is encrypted in transit (via HTTPS [TLS 1.2]).

      Email

      • If you are using Microsoft Outlook, you are able to send an encrypted message through the application to individuals inside or outside of the University.

        • https://uthrprod.service-now.com/infocomm?id=kb_article&sys_id=4e66ee651be8d5d0013742eddc4bcbe4

      • If you are using another email client and/or are unsure if your email is encrypted, you can encrypt the files before sending.

        • Encrypt data and devicesPreview

      Research data repositories

      • If you are looking to deposit your non-active research data for the purposes of sharing, discovery, and reuse, the University of Toronto Libraries can assist you in selecting a suitable location.

        • https://onesearch.library.utoronto.ca/researchdata/data-repositories

      Search

      How do I...

      Additional help

      General

      Contact us | Information Security (IS)Preview

      Contact us | Information Technology (IT)Preview

      Researchers

      Research Information Security - Information Security at University of Toronto

      Related articles

      • Page:
        Virtual private networks (VPN)
      • Page:
        Encrypt data and devices

       

       

       

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