Physically secure data and devices

Purpose

Physical access to unsecured systems, devices, and notes can lead to data loss or theft of intellectual property and valuable equipment. 


Audience

faculty researchers Admin staff IT staff students


On this page


Initial considerations

Encrypt your data and/or devices.

Establish a resilient backup strategy and back up your data.

  • Should your physical device be lost or stolen, it is important that you have the necessary backups to recover from.


What can I do?

Store hard copy data and portable devices in a secure environment.

  • It is recommended you use a "double-locked" solution, meaning a private office/workspace with lockup capabilities (filing cabinet, safe, etc.) 

  • Do not leave devices unattended in open spaces, regardless of how quickly you might return. Consider using a cut- and drill-proof locking cable to prevent grab-and-run incidents. 

  • Do not leave devices unattended in visible, but private spaces like near office windows or visible from a car window to prevent break-ins and theft. 

For researchers

Keep an inventory of all devices, information, and services related to your work or project.

Don’t allow unauthorized people to use or borrow your devices.

  • Allowing someone to use or borrow your device could provide them access to locally stored data.

Securely delete all data from a device before surrendering or disposing of it.

Take additional precautions should be taken while travelling.


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How do I...


Additional help

General

Contact us | Information Security (IS)

Contact us | Information Technology (IT)

Researchers

https://security.utoronto.ca/services/research-information-security-program/


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